Choosing An All-In-One Printer For Your Work Group
Posted on: 25 October 2018
Office copy machines come in all shapes and sizes. Choosing the right option for your workgroup is essential, and that means looking for the copier with the exact features your staff needs. An all-in-one printer might just be the perfect choice for your business. Here's a closer look at the features you'll want to consider as you look to replace your current office copy machine.
Functionality
Determine what you need the copier to do for your business. If you only need to make photocopies of documents, a simple, no-frills model may be the right choice. However, a business with lots of paperwork demands may require something a bit more complex. An all-in-one printer, for example, provides print, copy, scan, and fax capabilities. This means you can have one machine that does the work of four, making it easy to create a central print station in your office.
Connectivity
An all-in-one printer can provide several different types of connectivity. Built-in Wi-Fi means your staff can connect remotely to the printer for easy access to print and scan jobs, and Bluetooth technology lets your office staff pair smartphones and tablets so that they can handle paperwork from their mobile devices. The printer may also come with an Ethernet connection, which allows you and your staff to connect to your company's secure network. As you look for an all-in-one printer, consider a model with USB ports. These ports let you plug a flash drive or hard drive directly to the printer, so you can print or scan documents without having to transfer the data to your desktop first.
Paper Tray Options
Your office copy machine should do more than just print standard letter-size sheets. Printers with automatic duplex printing can save you money on paper and toner costs by printing two-sided documents, and additional paper trays that accept legal, ledger, and A4 sheets provide flexible options for printing marketing materials, spreadsheets, and other documents. If your workgroup performs high-volume printing tasks, look to see what the paper capacity is for each tray. Ideally, you'll want to be able to load at least one ream of paper in every standard tray for continuous printing.
As you look for an all-in-one printer, don't forget about the additional features some models have. Options to look for might include an LCD touchscreen display, low-toner alerts, and advanced scanning capabilities. Compare different models before settling on printers and copiers for your office, and be sure that the monthly duty cycle exceeds the expected print volume for your busy office.
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